Designating a Noncriminal Agency Coordinator (NAC) who will act as liaison between the Franklin Parish School Board and LSP Bureau.  The NAC will receive audit information from the LSP Bureau and serve as the onsite contact person during audits.

Designating a Franklin Parish School Board Security Officer who is responsible for ensuring compliance with the terms of this Agreement and state and federal laws, rules, regulations, procedures, and policies regarding access, use, and dissemination of CHRI.

Ensuring its officers, employees, agents, and any other persons associated with the Franklin Parish School Board who have access to CHRI, have received security awareness training.

Ensuring its officers, employees, agents, and any other persons associated with the Franklin Parish School Board, abide by all state and federal laws, rules, regulations, procedures, and policies regarding access, use, and dissemination of CHRI; including, but notlimited to, any LSP Bureau system(s) approved for use by the Franklin Parish School Board for the access, receipt, and retention of CHRI.  Additionally, the Franklin Parish School Board acknowledges and understands that the use of this system provides for tracking and monitoring of computer access and location-specific variables, as authorized by federal and state laws, rules, regulations, procedures, and policies, including, but not limited to, the most current version of the FBI CJIS Security Policy and Louisiana Noncriminal Justice Agency Guide as it pertains to CHRI.  Tracking and monitoring is to ensure the use, storage, dissemination, and processing of CHRI is completed in an appropriate environment and limited to authorized personnel.

Establishing and implementing minimum screening requirements as required by CJIS Security Policy for its officers, employees, agents, and any other persons associated with the Franklin Parish School Board who have access to CHRI.  No individual may be granted access by the School Board when a felony conviction of any kind exists, unless explicitly approved by the LSP Bureau or CJIS System Officer (CSO).

Authorized personnel may remove a CHRI report from the storage when required to review and process an application.  The CHRI report shall be under the direct supervision of the authorized person at all times and shall be returned to the secure area upon completion of the task for which the report was removed.  CHRI reports shall be maintained in hard-copy form only.  CHRI reports shall not be transmitted via email or by any other non-secure method and shall not be stored on portable digital media such as flash drives or compact discs.

Disseminating CHRI only when authorized by state or federal law approved by the U.S. Attorney General.

Any breaches of information or potential security violations shall be immediately reported to the Superintendent.  The Superintendent will conduct an investigation of the incident and utilize every measure possible to rectify the situation.  The School Board shall track, document, and promptly report a security incident of physical or electronic CHRI to the LSP Bureau Information Security Officer (IS)) who shall report the incident to the Louisiana CJIS ISO, Local Agency Security Officer, appropriate School Board officials, and/or local authorities.  Detailed documentation of the incident and the response taken shall be maintained by the Franklin Parish School Board for a minimum of three (3) years.

The Franklin Parish School Board shall restrict access to and handling of digital and physical media in all forms to authorized individuals only from the time CHRI is received electronically to the time that it is filed in the physical and/or electronic personnel file of the employee.

The Franklin Parish School Board maintains all physical/electronic criminal record information of all employees.  Upon termination and/or retirement of an employee, physical records will be filed electronically as a permanent personnel file of the employee, and they physical record shall be securely disposed of when no longer required using the following procedures:  The Franklin Parish School Board shall destroy CHRI reports by shredding or incineration.  The destruction of such reports shall be carried out carried out or witnessed by authorized personnel only.

Have their access to CHRI suspended until the outcome of an arrest is determined and reviewed by the DCJIS in order to determine if continued access is appropriate.

Have their access suspended indefinitely if a conviction results in a felony of any kind.

Have their access denied by the DCJIS where it is determined that access to CHRI by the person would not be in the public's best interest.